Expenses Management Software

"From the initial kick off meeting, it was less than 3 months until our staff were entering their expenses in the new solution which has significantly cut processing time across the business. We're delighted with how much quicker the whole process is, and the finance team are now able to report on all aspects of our expenses spend."
Emma Goodchild, Systems Accountant, Agria Pet Insurance

“The time taken to approve an accurate claim has reduced from around an hour to just 5-minutes. It’s really only claims with flags that take any time, but even processing these has reduced considerably.”
Linda Aikman, Expense Management Team, Bluefin Group 

"Since we started using Selenity Expenses, it's reduced the time finance spend processing expenses from two days to half a day, freeing up their time. We're able to set flags and limits for any expense item as well as role so we know that they're compliant before they go through to approval and payment."
Hazel Stoddart, Financial Dept Accountant, Bollington Insurance Brokers

"Using data from NHS Expenses, Livewell Southwest identified that in some areas it would be more cost effective to provide pool cars for staff, saving the organisation money. Introducing these six pool cars for two community teams saved £19k per year”
John Pascoe, Contract and Performance Manager , Livewell Southwest

"Expenses Mobile enables our employees to easily submit and track their expenses claims, when they want, where they want!"
Matt Swindells Workforce Lead, NHS South, Central and West Commissioning Support Unit

“The Duty of Care function was easy to implement and has provided the Trust with the assurance that all staff have the necessary requirements in place, and that we are meeting our Duty of Care obligations as an employer. The guidance documents were incredibly helpful in ensuring both administrators and the staff understood the step by step processes."
North West Boroughs Healthcare NHS Foundation Trust

“The biggest saving we have made to date is the time aspect as we are finding that the more people are using the system the more they are becoming familiar with it which in turn leads to quicker, more efficient claims processing.”
John Nieuwoudt, Payroll Administrator and Accounts Assistant, Bowers & Wilkins

“Managers feel less pressure and have more time to review, reject or approve claims because staff can submit claims at anytime during the month.”
South Western Ambulance Service NHS Foundation Trust

“Selenity Expenses helped Durham PCT to identify 15-18 per cent savings of previous mileage expenses. This was achieved by using the post code to post code technology, to produce accurate and consistent mileage claims.”
Ian Stiff, formally Head of Payroll at Durham PCT

“It’s very rare that we ever need to call Selenity. Very occasionally, we call to check how to do something, and the support team is very good on the system and very helpful on the phone. We have had no problems whatsoever.”
Lynn Meakin Accounts Administrator, Hermes

“The system has provided better visibility on actual expenses being claimed, including an improved audit trail and reporting. It has offered administrative staff savings from reduced paper flows and simplified expenses processing. Moving to a more accurate calculation of mileage has potentially improved accuracy of claims.” Northampton General Hospital NHS Trust

“A bi-directional interface between NHS Expenses and the NHS ESR ‘central data hub’ helps maintain the accuracy of staff data in NHS Expenses  – such as changes of details, work address, mileage and vehicle details. Staff changes made in ESR are reflected in NHS Expenses greatly reducing duplication of work." 
South Western Ambulance Service NHS Foundation Trust

“We found Selenity Expenses to be a lot more user-friendly and we feel it also meets our requirements when it comes to processing expense claims. The help and support we received during the implementation process was tremendous and we were happy with the way it was carried out.”
John Nieuwoudt, Payroll Administrator and Accounts Assistant, Bowers & Wilkins

“Hermes has reduced claimant errors and therefore, saves the company valuable expenses budget. The system automatically checks for duplicate claims. If someone has accidentally submitted a claim for mileage twice, Selenity Expenses will pick it up using an automated process.”
Lynn Meakin Accounts Administrator, Hermes

“With an electronic claims system, there is a reduction in paper moving around the organisation; approximately 800 paper claims [two pages of paper each claim] removed per month.”
South Western Ambulance Service NHS Foundation Trust

“There is no room for interpretation on the mileage of a journey. A journey to a training ground that may have been recorded as 7 miles, but is actually 6.8 miles will over time accrue unnecessary mileage payout. By being one hundred per cent accurate with postcode calculations, we have made substantial savings on mileage claims.”
Karen Harvey, Payroll Manager, Southampton FC

"Selenity Expenses has definitely helped us achieve our goal of improving efficiencies and providing better customer service. It is genuinely easy to use and the supporting Expenses Mobile app enables our staff to easily submit and track their expenses claims, when they want, where they want, with the full audit trail easily accessible if necessary." 
Ian Hodson, Rewards Manager, University of Lincoln